The Proposal Manager prepares a proposal plan to provide direction to the development team. The Proposal Manager reviews the documentation that comes out of the assessment phase and translates it into a coherent strategy for the proposal development team.
The Proposal Manager’s duties typically include:
- Lead and maintain processes and procedures for proposal development
- Manage multiple overlapping active proposals among other business development tasks
- Manage Proposal staff resource including annual and semi-annual employee reviews and evaluations
During the Proposal development process, they will:
- Develop and manage the proposal plan and schedule
- Structure, develop, and write proposals and build the response around the Request for Proposal (RFP) and leverage existing archived proposal information
- Customize customer references and resumes to reflect the specific criteria and requirements in the RFP
- Monitor all amendments and modifications to the RFP
- Work on multiple proposals, balancing milestones and due dates
- Participate in printing, assembling, mailing, and performing as-needed physical delivery
- Conduct post-proposal debrief analysis so the team can learn how to improve or enhance future proposals.
- Seek clarification throughout the RFP/procurement process.
- Coordinate with prospective Clients to set-up candidate interviews resulting from submitted proposals
The Proposal Manager may also coordinate meetings and participate in the development of client presentations for client interviews.
Reporting is maintained in weekly and bi-weekly comprehensive tracking reports to track the status of proposals as well as monitoring leads and future opportunities.
Other tasks include conducting preliminary evaluation of RFPs, summarizing and distributing the opportunity for further evaluation.